Finance Form - Beacon Hill Church

Instructions

This online finance form may be submitted using either a smart phone or computer. Only one submission for one ministry under one budget category with max of 5 receipts are allowed.

Expense Approver Authorization *

Did your ministry leader or approver approve this ministry expense? If no, please obtain the approval prior to submitting this form.

Request Section

Date of Request *

Type of Request *

Is this an urgent request? *

Explain and justify the urgent request. *

If an urgent request, specify the date needed by. *

Submitter Information Section

Submitter Name *

Submitter Phone *

Submitter Email *

Ministry Section

Specify the Ministry *

What ministry is the expense for? For example, Children's, Youth, Hospitality, etc.

Expense Approver Name *

The approver is typically the ministry leader.

Expense Approver Email *

The approver will receive a copy of this submission.

Expense Justification Section

Expense Description *

Describe what was purchased

Expense Purpose *

Explain the reason and the purpose of the expense.

Expense Category Section

Only select one Expense Category.

Office

Facilities & Maintenance

Staff Reimbursables

Christian Education

Deacon

Music Committee

Other Boards & Committees

Youth Groups

Ministry - Others

Ministry-Adult Groups

Mission Expenses

Other Category

Receipt/Invoice Section

Returned Item

Refunded Amount *

Enter the refunded total amount in USD $

Receipt/Invoice Total *

Enter the receipt/invoice total amount in USD $

Purchase Instructions *

Please provide detail instructions on how to make the purchase (e.g. provide links, etc).

Reimbursement Amount Requested *

Enter the exact reimbursement amount requested in USD $

Check Delivery Option *

Pay to the Order Of *

Provide the full name of the person/company/organization to make the check payable to.

Payee Address *

Provide the address (including city, zip, state) of the person/company/organization the check is payable to.

Check Handling Instructions

Please provide any special check handling instructions if any.

Upload Section

Receipt/Invoice Upload Instructions

On Smart Phones, click “Browse” to either take a picture of the receipt using your smart phone or attach file/s. On computers, click “Browse” to upload file/s. Only one submission for one ministry under one budget category with multiple receipts (max of 5 receipts) are allowed.

Documentation Upload Instructions

On Smart Phones, click “Browse” to either take a picture using your smart phone or attach file/s. On computers, click “Browse” to upload file/s. Only one submission for one ministry under one budget category with multiple receipts (max of 5 receipts) are allowed.

Upload Relevant Documentation

Upload relevant documentation if any.

#1 Upload a Copy of Receipt/Invoice *

#2 Upload a Copy of Receipt/Invoice

#3 Upload a Copy of Receipt/Invoice

#4 Upload a Copy of Receipt/Invoice

#5 Upload a Copy of Receipt/Invoice

Additional Explanations

I certify that expense is proper and approved church expense. *

Captcha *

For security verification, please enter any random two digit number. For example: 71