Finance Form - Beacon Hill Church

Instructions

This online finance form may be submitted using either a smart phone or computer. Only one submission for one ministry under one budget category with max of 5 receipts are allowed. Please allow 2 weeks processing times for "Reimbursement" and "Cut a Church Check to Vendor."

Expense Approver Authorization *

Did your ministry leader or approver approve this ministry expense? If no, please obtain the approval prior to submitting this form.

Request Section

Date of Request *

Type of Request *

Is this an urgent request? *

Explain and justify the urgent request. *

If an urgent request, specify the date needed by. *

Submitter Information Section

Submitter Name *

Submitter Phone *

Submitter Email *

Ministry Section

Specify the Ministry *

What ministry is the expense for? For example, Children's, Youth, Hospitality, etc.

Expense Approver Name *

The approver is typically the ministry leader.

Expense Approver Email *

The approver will receive a copy of this submission.

Expense Justification Section

Expense Description *

Describe what was purchased

Expense Purpose *

Explain the reason and the purpose of the expense.

Expense Category Section

Only select one Expense Category.

Office

Facilities & Maintenance

Staff Reimbursables

Christian Education

Deacon

Other Boards & Committees

Youth Groups

Ministry - Others

Ministry-Adult Groups

Mission Expenses

Other Category

Receipt/Invoice Section

Returned Item

Refunded Amount *

Enter the refunded total amount in USD $

Receipt/Invoice Total *

Enter the receipt/invoice total amount in USD $

Purchase Instructions *

Please provide detail instructions on how to make the purchase (e.g. provide links, etc).

Reimbursement Amount Requested *

Enter the exact reimbursement amount requested in USD $

Payment Method *

Pay to the Order Of *

Provide the full name of the person/company/organization to make the check payable to.

Payee Address *

Provide the address (including city, zip, state) of the person/company/organization the check is payable to.

Check Handling Instructions

Please provide any special check handling instructions if any.

Zelle Payment Information

Provide Email Address or Mobile Number associated with your Zelle account.

ACH Payment Information

Provide ACH Details: Account Holder Name, Bank Name, Routing Number (ACH routing number), Account Number, Account Type: Checking or Savings

Upload Section

Receipt/Invoice Upload Instructions

On Smart Phones, click “Browse” to either take a picture of the receipt using your smart phone or attach file/s. On computers, click “Browse” to upload file/s. Only one submission for one ministry under one budget category with multiple receipts (max of 5 receipts) are allowed.

Documentation Upload Instructions

On Smart Phones, click “Browse” to either take a picture using your smart phone or attach file/s. On computers, click “Browse” to upload file/s. Only one submission for one ministry under one budget category with multiple receipts (max of 5 receipts) are allowed.

Upload Relevant Documentation

Upload relevant documentation if any.

#1 Upload a Copy of Receipt/Invoice *

#2 Upload a Copy of Receipt/Invoice

#3 Upload a Copy of Receipt/Invoice

#4 Upload a Copy of Receipt/Invoice

#5 Upload a Copy of Receipt/Invoice

Additional Explanations

I certify that expense is proper and approved church expense. *

Captcha *

For security verification, please enter any random two digit number. For example: 43

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